Content

Introduction. 1

Overview.. 1

Event information. 1

Register for events and request frequencies. 1

Manage events. 1

Interference situation. 1

Contact information. 1

Event Location. 1

General Information. 1

Create User Accounts. 1

Edit Account Information. 1

User Roles. 1

Security. 1

Privacy. 1

Home & Menu Bar. 1

Events. 1

My Requests. 1

Create Request. 1

Simple Mode. 1

Standard Mode. 1

Edit & Review Request. 1

Event View.. 1

Request View.. 1

Device View.. 1

Create PDF-Report. 1

Manage Events. 1

Event Administration. 1

Invitation E-mail 1

Show and Modify Interference. 1

Coordinate Frequencies. 1

Calculation Settings. 1

Edit event Settings. 1

General Spacing Settings. 1

Interference settings. 1

Location of Use. 1

Interference Situation. 1

My Devices. 1

Devices. 1

Device Groups. 1

Contacts. 1

Event Location. 1

Support. 1

FAQ.. 1

 

Introduction

Wireless microphones and in-ear monitor systems are widely used in the production of radio and TV shows and other events. These devices work on frequencies that are also used by terrestrial TV broadcasting. This can result in frequency conflicts which make the planning of events increasingly difficult and interfere with the usage of wireless devices.

PMSE-DB is a web application that simplifies the frequency management of wireless devices. It provides information about primary frequency use (TV broadcasting) and allows you to register for events with your frequency requirements. You can also manage events and contacts in the application.

Overview

The application currently offers you the following functions:

-          View and manage event information

-          Register for an event and request preferred frequencies

-          Manage requests for events and coordinate frequencies

-           Obtain information about the interference situation

-          View and manage contact information (addresses, phone numbers)

-          Store frequently used event locations as templates

PMSE-DB is free to use but requires a PMSE-DB account. Some functions are only available to users from registered companies (for example, a company or a company department).

Event information

The application stores data about events. You can see events, create new events, and change or delete existing ones.

Register for events and request frequencies

You can register for events, provide details of the equipment you plan to use, and request preferred frequencies.

Manage events

Frequency managers can coordinate frequency requests for events.

Interference situation

The application shows you the interference field strength being received from terrestrial TV broadcasting on each frequency channel. The interference situation is presented as a map for a specific channel or as a table containing all channels for a particular location.

The interference field strength is based on simulations by SRG SSR. The data will be updated twice a year.

Contact information

The application stores contact details. This information can be used in event planning and frequency management. You see your contacts, add new contacts, and change or delete existing contacts.

Event Location

You can store frequently used event locations as templates in the application along with the frequencies used by permanently installed equipment so that you do not have to re-enter them for each event at this location.

General Information

Create User Accounts

In order to use PMSE-DB you must set up a personal account. The PMSE-DB account is free of charge. You can create an account by clicking on the “Create Account” Button on the PMSE-DB website.

When you create an account, the role “Single User” will automatically be assigned to your account. If you belong to a company that is already registered, create a new company, or if you wish to coordinate events yourself, please send an e-mail to info@pmse-db.ch

 

Edit Account Information

After logging in, you can see and edit your account information and password by clicking on the account symbol.   

You can also see your user role and additional permissions.

 

User Roles

Application users have one of the following roles:

User role

Single User

Company User

HF Officer

Description

Single – User

User belongs to a company

Administrator of a company

How to get this permission?

create account on www.pmse-db.ch

Request via mail to info@pmse-db.ch

Request via mail to info@pmse-db.ch

Events

view and register

create, view and register

create, view and register

Manage events

 

as assigned frequency manager for an event

All events managed by own company

Interference situation

view

view

view

My devices

create devices & use

use

create devices & use

Contact data

 

view all

view all & edit own company data

 

A user can be granted additional permissions for specific tasks, including “Frequency Manager” (manage events) and “Template Frequency Editor” (add or change frequencies stored for an event location (template).

Security

Communication between your browser and the application is encrypted.

The e-mails sent by PMSE-DB are not encrypted. Therefore the application enforces a password change after you have received a password from the application (for example, for a password reset).

Privacy

Your contact details are normally only visible to users of registered organisations. However, if you are assigned to an event as the frequency manager, you should be aware that all registered users (including Single Users) can see your contact information.

PMSE-DB is hosted on Windows Azure in Ireland. Ireland is on the Swiss Federal Data Protection and Information Commissioner’s list of states with an adequate level of data protection (list available in German, French, and Italian only).


 

Home & Menu Bar

 

 

The landing page after login shows your personal dashboard. You will see the basic functions of the application and also your open tasks.

The menu bar provides access to the main functions of the application. Menu items with an arrow contain submenu items. The number of menu items you have depends on your user role. The functions are explained in detail in the following chapters.

Events

The “Events” register displays a table with events. The menu at the end of each column allows you to sort and filter the records. It is also possible to display additional attributes.

Default filters are available to limit the events shown in the table.

PMSE-DB includes tools to help you view and change event data. The availability of these tools depends on the role of your account and on the organisation you belong to.

Show event details

Edit event information

Delete the event

Zoom to event on map

Register for this event

Delete event invitation

 

Users can create new events by clicking on “Create new event”. You can also create new events by copying the properties of existing events (excluding date and time). Just highlight an event in the list by clicking on it and press the button “Copy event”.

Please note that only users with the property “Frequency Manager” set can be selected as frequency managers for an event. This property can be changed by HF officers. If you do not insert X/Y coordinates for your event, the application tries to find approximate coordinates using the address you specified.

You can export event information to a text file (comma separated) by selecting one or more rows in the table and clicking on the button “Export”.

My Requests

There are three options for requesting frequencies for an event:

1.       Click on the event-specific link that you received by e-mail. Then enter your user name and password.

2.       Select the event in "Upcoming Events" on the website.

3.       Log onto PMSE-DB and open "Events" in the main menu and then select the "Events" option. Look for the desired event in the list and click on the "Register" icon

 

Create Request

 

Request

You will then see the "Create Request" popup window that is shown below. Please enter general information about your frequency request here.

To continue, click the "Next" button.

Please note: If your devices will be used at different locations within the event area, a separate request must be completed for each of those locations (hall, studio, stage A, etc.).

 


 

Contact Person on Site

 

Please enter the details of the person who will be using the registered wireless devices on site. This person is the contact person for the frequency manager on site. Click "it’s me" if you will be on site at the event yourself.

You can also add some general comments about your request here.

 

To continue, click the "Next" button.


 

Choose mode to continue

There are two modes for registering your wireless equipment. Choose "Simple mode” if you need only to register wireless microphones.  If you need to register wireless microphones, in-ear monitor systems, walkie talkies etc. choose “Standard mode”.

You can switch modes at any time during the registration process.

Simple Mode

The next few steps in these instructions show the process in simple mode.

 

Add Device – register your wireless microphones

 

Complete the fields Brand, Type and Range. You can either type in free text or select one of the device presets in the dropdown menu.

If you enter free text, you must complete all of the device parameters manually. In the "Tuning Type" field, select whether your device is tuneable or operates on fixed frequencies. Further input fields will then appear. Select the frequency of your choice under "Preferred Frequency" or leave the field blank. The frequency manager will assign a frequency to your device in this field.

To save the device, click "Next".

 

Useful tip

In order to allow frequency requests to be submitted quickly and easily, details of the most common devices on the market are already stored in PMSE-DB. You or your company's HF Officer can enter additional device presets under "My Devices" in the main menu. Once all the device parameters have been saved as a device preset, you can use them in future requests.

 


 

Submit – check request overview and send

Here you will see an overview of the devices you have registered. To add a further device, select "Add Device". Once you have entered all the devices, you must send the request to the frequency manager by clicking the "Submit" button.

 

Standard Mode

The next few steps in these instructions show the process in standard mode.

Add Device

Click on the “Add Device“ button. Input fields will appear on the right-hand side. Please enter a name for your device in the field “Channel Name“. Then choose the “Equipment Group“ of your device. This could be a wireless microphone, in-ear monitor system or further options.

Complete the fields Brand, Type and Range. For the latter you can enter your own text or choose one of the device presets from the drop-down menu.

If you enter free text, you must also complete all of the device parameters manually. In the "Tuneable" field, select whether your device is tuneable or operates on fixed frequencies. Further input fields will then appear. To save the device, click "Save".

Add Device Group

Here, you can register preconfigured sets of devices directly. Typically, these are sets that are built into flight cases or a vehicle. If you choose a device set, you must enter information for each device. If you do not require a device from the group, click on "Skip".

On the left, PMSE-DB displays an overview of all devices for this request sorted by equipment group. On the right, the application displays details of the currently selected device.

Once you have entered all the devices, you must send the request to the frequency manager by clicking the "Submit" button.

When you have submitted your request, it will be checked by the frequency manager for this event after the frequency request deadline.

The following functions are available on this page:

Add a new device

Add a preconfigured set of devices to this request

Create a copy of the currently selected device

Create a PDF report of your assigned frequencies

Create a licencing application form for the responsible frequency authority. The button is only active If you sign up devices, which requires a licence from a frequency authority and you have declared it as not licenced yet .This function is just for Events in Switzerland available.

Submit the request to the frequency manager after you have added all the devices you need

Switch to the simple mode

Accept a frequency change suggested by the frequency manager

The frequency suggested by the frequency manager does not work for me. Please suggest another frequency.

This device cannot be used. Please use this button to replace it with another device.

Edit device

Delete device

Move to previous device

Move to next device

 

Useful tip

In order to allow frequency requests to be submitted quickly and easily, details of the most common devices on the market are already stored in PMSE-DB. You or your company's HF Officer can enter additional device presets under "My Devices" in the main menu. Once all the device parameters have been saved as a device preset, you can use them in future requests. Device groups can also be created under "My Devices". Entire sets of devices can thus be preconfigured.

 

Edit & Review Request

Event View

After you submitted a request, you can manage your requests in the submenu “My Requests”. PMSE-DB will display an overview of events with requests you have submitted. You can also show requests made by your company and previous events by clicking on the checkboxes.

Usually, the frequency manager will process your request once the request deadline has passed. Once he has processed your request, you will receive an e-mail for information.

 

Click on "My Requests" in the menu to see a list of all the events for which you have submitted a registration. Click on the "Requests" icon to show the individual requests for this event.

 

Click on the "Channels" icon to show the channels for the individual registrations, including their status.

 

The following functions are available on this page:

This button will show you requests submitted by you or your company for this event.

This button allows you to create a report of an event with the frequencies requested by you or your company. This report contains all the requests for this event.

 

Request View

PMSE-DB displays information about the requests for an event on this page.

 

Click on the "Devices" icon to show the devices included in the request.

 

The following functions are available on this page:

Create an additional request for this event (e.g. for another location)

Show request details

Edit request information

Copy request to another event

Delete request

Submit your request to the frequency manager after you have registered all your devices

Show and edit devices (Request Frequencies)

 

Device View

This page shows you all the devices included in a request.

The frequency manager has set a status for each device. Please review the assigned frequencies carefully and confirm those devices that have been given the status “Changed”.

The functions of this page are described in the chapter Standard Mode.

Each device can have the following status:

The device has not yet been coordinated by the frequency manager. Please wait until you receive an e-mail.

The frequency manager has approved your preferred frequency.

The frequency manager has changed your preferred frequency and suggested another frequency. If possible please accept the new frequency using the “Accept” button.

The frequency manager has not found a suitable frequency in the range which your device supports. Please replace with another device or contact the frequency manager for additional information.

Devices with this status are not beeing coordinated by PMSE-DB.

The user will get the assignment get direct by the responsible frequency authority.

 

Create PDF-Report

To simplify work at the production location, a list of all the device frequencies can be exported in PDF format.

To create a report of all your requests for a given event, click on the "Report" icon in the overview window under My Requests.

To create a report for a single request, click on the "Create Report" button in the channel view (screenshot below).

 

 

Manage Events

HF officers and users designated as “Frequency Managers” for an event can manage registrations and frequency requests in the “Manage Event” register of PMSE-DB.  “Manage Event” provides an overview of all events you are allowed to manage. The following tools are available:

Show event details

Edit event information

Delete event

Zoom to event on map

Create a report for this event containing frequency requests

Send & manage invitations for this event

Show and modify interference

Coordinate frequencies

Edit event settings

 

Event Administration

On this page you can send invitations to potential participants for an event.  In the list you can see an overview of everyone to whom you have sent an invitation. For each invitation you can see the status, which will be set automatically by the recipient’s response. You can also set this status manually by clicking on the Edit button.

Click on the “Send new Invitation” button to open the e-mail editor.

 

Invitation E-mail

In the “To” field you can search for all registered PMSE-DB users or manually type new e-mail addresses.

The standard text in the Message field contains event- and user-specific data, such as the following:

Dear #User#

Personal salutation for each recipient

Event information

Request deadline, event name and location

Register Link

Event-specific registration link

No Frequencies Link

User-specific unsubscribe link; each recipient gets a specific link

Signature

Signature of the user currently logged in

 

 

Show and Modify Interference

In this view PMSE-DB shows you the DVB-T interference simulation for the event location.

You can choose whether the event is indoors or outdoors and set the interference threshold. Then click on “Analyze simulation” to set the event’s interference situation. The listed channels will be used to detect frequency conflicts together with the device requests. Please note that you can currently only enter thresholds in dBm regardless of the unit set for the spectrum graphic. With the “Add Interference” button you can manually add additional interference frequencies.

 

Coordinate Frequencies

This page shows you all the requests for an event made by users. On the left, PMSE-DB displays all frequency requests grouped by “Location of use” and request. On the right, the application shows details of the currently selected device or request. At the bottom of the page you can switch between the spectrum view and the conflict view, which shows all frequency conflicts. You can carry out your frequency disposition here.

 

 

                                                                                                                                                                      

 

Location of use “Multiple/All”

Multiple/All is intended for use with requests in which equipment will be used in multiple locations (e.g. ENG-Teams). This location’s intermodulations are calculated with any other location.

Location of use “Unassigned”

If a request is listed in the location of use “Unassigned” it means that the user who submitted the request has not chosen a default location set under “Event settings”. To make the “Check” and “Calculate” operation possible, you must first assign all requests in the 'Unassigned' location of use to a default location of use.

Move Device

If you have to split requests to multiple location of uses, you can drag & drop devices to other requests. To do this, click on a device and drag it onto an existing request.

This page offers you the following tools:

Click on this  submenu to see the following functions:

 

Add a new request to this event. You must select a request owner from all PMSE-DB users.

 

 

Add a new device to the currently selected request. This function is only available if a request is selected.

 

Copy the currently selected device. This function is only available if a device is selected.

Click on this  submenu to see the following functions:

 

Check for conflicts between all registered devices and DVB-T interferences.

 

 

Calculate compatible frequencies for all registered devices and set a temporary status.

 

 

Set the “auto allowed” and “auto changed” temporary status of devices to the definitive status.

 

 

Undo the last operation. Only the functions “Calculate” or “Assign” can be undone.

 

Opens the setup popup to configure how PMSE-DB should calculate conflicts.

Unfold and fold the whole tree-structure in the left frame with one mouseclick. For better overview the default view is folded.

Create a report of this event with all requested frequencies.

Search for any term in the tree-structure. E.g. search for frequencies, names, companies and the selection jumps to the results. If you search again you will get to the next search-result.

Send an e-mail to the user submitting the request to inform him that his request has been coordinated, and set request status to “Review User” or “Completed”

Send an e-mail to the user submitting the request

Set the status of the currently selected device to “allowed”

Change the preferred frequency for the currently selected device

Deny the frequency for the currently selected device. Possible reasons: lack of flexibility in frequency adjustment options, incomplete device data or the frequency range is not allowed. Please contact the user to find an acceptable solution.

Set the status of the currently selected device to “assigned by authority”. You can use this button to indicate to the user, that this device is being coordinated by the responsible frequency authority and is not being assigned by this webtool. This button only appears if the licence field of the device is set to “not licenced yet”.

Reset the status of the currently selected device to “waiting”

Edit currently selected device/request

Delete currently selected device/request

This sign shows you that you have unfinished tasks in this request.  Assign frequencies for all devices and inform the user with the “Inform User” button to complete your work.

 

Each device can have the following status:

The device has not been coordinated and has the status “waiting”

This device has the definitive status “allowed”

You have assigned to this device a new preferred frequency

This device has the definitive status “assigned by authority” ”. It will not be longer included in the calculation, because the frequency authority will do the assignment.

You have assigned to this device the definitive status “denied”. It will not be longer included in the calculation.

Auto status set by the function “Calculate”. To set to definitive, please click on “Assign”

Auto status set by the function “Calculate”. To set to definitive, please click on “Assign”

Auto status set by the function “Calculate”. To set to definitive, please click on “Assign”

Auto status set by the function “Calculate”. PMSE-DB did not find a compatible frequency for this device. To make operation of this device possible, reduce the intermodulation compatibility level in the “Calculation Settings” menu and click on “Calculate” again.

 

Calculation Settings

In this popup you can configure how PMSE-DB calculates frequency conflicts. The setup of this page affects the functions “Check” and “Calculate”. The standard setup after creating a new event is the most conservative. If the function “Calculate” has set a lot of devices to “auto denied” status, you might need to reduce the “safety level” here.

Checkbox Matrix

In this checkbox matrix it is possible to specify which device frequencies are involved in direct hit and intermodulation calculations. By default, for all device frequencies within a location of use intermodulations are being calculated. For direct hits, PMSE-DB calculates across all locations of use. A special case is the location of use “Multiple/All”. Here, PMSE-DB calculates intermodulations with any other location’s device frequencies.

1.       All Locations of use are listed in bold. All requests are listed below each location of use.

2.       Enable/disable direct hit calculation between the location of use listed in the column above.

3.       Enable/disable intermodulation calculation over all requests for this location.

4.       Enable/disable intermodulation calculation within the request in this row.

Intermod Bypass Window

Here you can exclude from intermodulation calculation those device frequencies that are more than a specific distance apart.

Hint: If you need more compatible frequencies, set the checkbox for 3TX IM3 Bypass Window.

 

Edit event Settings

General Spacing Settings

On the page “Event Settings” you can change the general spacing settings used to detect carrier frequency/intermodulation conflicts only when no device-specific data is available.

 

Interference settings

Define here the minimum distance of a carrier frequency to an interference.

 

Location of Use

You can also enter default “locations of use” which are available as choices for users creating a request for an event. This locations are used for intermodulation calculation. “Multiple/All” is a default location and cannot be deleted. It is intended for use with requests in which equipment will be used in multiple locations (e.g. ENG-Teams). This location’s intermodulations are calculated with any other location. For the functions “Check” and “Calculate, all requests must be assigned to a location listed here.

 

Interference Situation

The “Interference” register enables you to find out about the interference situation in a particular location. PMSE-DB displays the interference situation on a map (Sub navigation: “Map View”) or as a spectrum diagram for a selected location (Sub navigation: “Spectrum View”).

Instructions for navigating the map:

On the computer

-          Zoom in and out using your mouse wheel. Alternatively, use the + and – signs in the top left corner.

-          Pan by holding down your left mouse key and moving your mouse.

On touchscreens

-          Zoom in and out by pinching and stretching with two fingers

-          Pan by touching and dragging the page

The plus sign on the right border opens a menu in which you can change the background map.

A search window allows you to find locations with one of the following parameters:

-          X and Y in Swiss national coordinates (for example 600000 200000)

-          Latitude and longitude in decimal degrees (for example 8.5 47.4)

-          Address and place (for example Mühlebachstrasse 11 Zürich).

Please note that the address search only works correctly if the parameters, street, number and place are entered in the same order as in the example above.

The result of a location search is marked on the map with a red symbol. You can also mark a location on the map by directly clicking on it.

 After you have selected a location using the search window or by marking it on the map, you can open a table showing the local interference situation.

The table shows the channel, frequency range, and field strengths for different situations. Values below the threshold have a green background; values above the threshold have a red background.

You can export the table to a text file (comma separated) by clicking on the “Export” button in the lower right-hand corner of the table window.

You can display the simulated field strength by picking a channel in the dropdown menu above the map.

After selecting a location, you can also switch to “Spectrum View” to see a graphic representation of the local interference situation.

My Devices

Devices

There is a general device library available to all PMSE-DB users containing the most common devices on the market. The application administrator is responsible for this library.  If you cannot find a particular device, please contact info@pmse-db.ch

 You can also store specific devices owned by your company (as HF officer) or by you (as Single User) in the “Devices” menu. Please make sure that you don’t create devices that are already provided in the general device library.

The general device library and your specific device presets will be available when you add devices to an event request, thereby enabling all parameters to be filled automatically.

This page shows you all your specific devices:

 

On this page the following functions are available:

Create a new specific device

Show device details

Edit device parameters

Delete device

 

If the Delete button is shown greyed (not selectable), this device is used in a device group. Please remove this device first from all device groups. This function will then be available.

When you create/edit a specific device, you will be asked to supply the following information:

 

Device Groups

To make the event request process even easier, it is also possible to group devices into “Device Groups”.  These groups can be added together to an event request. Device Groups can be created to preconfigure for example a Flightcase, a Studio or an OB-Van with multiple devices of different types.

The page “Device Groups” shows you all your preconfigured device groups:

The following functions are available:

Create a new group of predefined devices

Show device group details

Edit device group

Delete device group

 

When you create/edit a device group, you will be asked to supply the following information:

In the “Device Name” field you can select any device preset from the general device library or your specific library. The other fields may be used to preconfigure your set of devices in order to save time during the registration process.

Contacts

The “Contacts” register displays a table with contacts. The menu at the end of each column allows you to sort and filter the records. It is also possible to display additional columns.

“My company” is a default filter. When activated, only contacts belonging to your organisation will appear in the table.

PMSE-DB offers tools for viewing and changing contact data. The availability of these tools depends on the role of your account and on the organisation you belong to.

Show contact details

Edit user information

Delete the user

Reset password for user

 

HF officers can create new accounts for their organisation by clicking on “Create new account”. They can also delete user accounts. The application does not send notices to users when their account is deleted.

Event Locations

A frequently used event location and its permanently installed equipment can be stored in PMSE-DB and used as a template for creating new events. This way, you do not have to re-enter the frequencies and the permanent equipment for events at this location.

Event locations can only be added by the application administrator. If you want to add an event location as a template to PMSE-DB, please send your request via e-mail to info@pmse-db.ch. After creating the event location, the application administrator will grant you the rights to add frequencies. This process is similar to registering for an event and requesting preferred frequencies.

An event location can be used as a template for a new event by selecting it from the dropdown menu in “Create new event”.

Support

 

For user administration, non event-related questions and application support please contact info@pmse-db.ch,

Please direct all event-related questions to the frequency manager responsible. You can find the contact data in the event details.

FAQ

Q: Does PMSE-DB work with the compatibility mode in Internet Explorer?

A: No, the compatibility mode is not supported and the application does not work properly.